Office Manager -

Location: Pleasanton
Posted on: November 14, 2024

Job Description:

This Office Manager Position Features:

*close to major freeway

*stable well established company

1.Oversees all daily activities for the Support Staff, Service and Construction Departments. Supports each position and is able to backup when on vacation or Illness. Conducts weekly Support Staff Meeting. Performs Annual Reviews.

2.Responsible for all Parts Inventory and Gas Inventory. Inputs Material Pull Tickets for parts and gas pulled from inventory on a weekly basis. Maintains an acceptable level set by Management, reorders as needed. Completes monthly physical inventory, reconciliation with GL, and Monthly Inventory Audit reports for Management.

3.Maintains Filemaker and Timberline Inventory Price List. Updates price changes or new equipment as needed for three subsidiaries

4.Verifies accuracy of all data input for Timberline and work with Controller for a timely month end close.

5.Verifies completeness of the check list for monthly reports generated by all departments.

6.Reviews invoices for Service and Construction Jobs, for accuracy in accordance with company guidelines. Approves credit memos prior to issuance to customer.

7.Responsible for all A/R collections. Communicates with Support Staff, Salesman, Project Managers, regarding work progress, job status, and potential problems with collections.

8.Maintains all Company Licenses, City Business License, Contractors License, and Trucking BIT Program.

9.Reviews all payroll prior to processing. Approves time cards for Support Staff. Verifies Labor Reconciliations performed by Customer Support Manager.

10.Reviews Purchase Orders for accuracy and print for the President to sign. Return Purchase Orders to authorized buyers to complete their orders.

11.Responsible for producing quarterly compensation reports

12.Assists with producing all certified payroll reports including apprentice reports and contributions.

13.Assists Service and Construction on contract Review

Required: Associates Degree in Business. 3 to 5 years of Office Manger experience. Fire Protection background a plus. Four years' experience working in a corporate environment . Ability to organize and effectively administer/ coordinate diverse functions. A We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Sunnyvale , Office Manager -, Professions , Pleasanton, California